I.                    Call to Order

II.                 Pledge of Allegiance

III.               Invocation- Kelly Guerin

IV.              Roll Call – Caitlin Revene

V.                 Approval of the agenda

VI.              Special orders of the day

a.       Randy Sherrod – Longwood University Controller

                                                               i.      Introduced himself and his position to the senate floor

                                                             ii.      only online billing – no more paper billing

1.      budget constraints – still attempting to get bills for some people because of lack people checking emails

                                                            iii.      recommendations:

1.      More money then needed and need a refund and it is still asking her to pay money

a.       Refund process – they have 14 days to get you the refund: September 25, 2007

2.      Students who are on payment plans verse those who are not; parents are not getting the emails about when payments are due

a.       Still working to refine the process

3.      scholarships: took money in about scholarship and then got charged an additional $2,000 when she originally had a zero balance

a.       hoping these problems get resolved by next semester billing

4.      Touchnet: authorized users password, parents having problems with getting into the system

5.      Problems with parents using Touchnet and do not no who to contact if they do have problems with it

6.      Did not get the initial emails about when billing was due, then got stuck with a late fee when they had no idea about the new system

7.      late of response back about questions

8.      really intense way to stating that if you miss your payment due date that you were terminated

9.      check on parents getting the same emails as students

b.      Dr. Perkins – Executive Assistant to the President of Student Success

                                                               i.      Introduced himself and his position to the senate floor

                                                             ii.      4 goals that he has created with his teams, looking for student in put:

1.       an advising center – possibly in the Student Union; designed to help those students who are undeclared

2.       position Longwood to engage parents of current students better – ex: website for parents

3.      increase the profile of academic base clubs and organizations –

4.      take freshmen on regular shopping trips, something fun – rent buses and take them their for the day; freshmen would not have to pay to go

                                                            iii.      Recommendations:

1.      create a student retention task force with an all student team

2.      freshmen shopping trip:

a.       may not only be for freshmen, but freshmen are the main push because they don’t have cars

b.      maybe send out an email about the trip and have people reply to the email or sign up in the student union for these trips

c.       Christian Munson

                                                               i.      STR – marketing firm

                                                             ii.      Retention issues

                                                            iii.      Looking for other ways of get Longwood’s name out; something of interest, something unique

                                                           iv.      Looking for students to pay attention to interesting things going on around campus and want to publish them in newspapers around people’s hometown

                                                             v.      Suggestion:

1.      Mr. Munson attend a COOL meeting to reach more of the student body

2.      talk to the Rotunda about sending him interesting articles

d.      Swearing in of Judicial Board Justices

                                                               i.      Swore in four new officers

e.       Presentation of Cup

                                                               i.      Presented by Kelly Guerin to Joanna Pineda

VII.            Open Forum

a.       Keep open/eyes about things going on around campus – can bring someone in to speak to the Senate

b.      Refresher on the importance of the office hour

c.       Tricycles for children at Head Start for the surrounding areas

d.      Good job with recruitment and the involvement fair

e.       If people come in with budgets, just put budget in Ashley Etheridge’s box

VIII.         Orders of the Day

a.       Executive Report – Phillip Burns

                                                               i.      Question of the Week:  What problems have you faced with the new online billing system and year are you?  (Group A)

                                                             ii.      Car situation for retreat and what to pack list come next week

b.      Committee Report – Committee Chairman

                                                               i.      Freshmen applications due Wednesday, Sep 19 at 5:00

IX.              Old Business

X.                 New Business

a.       SFC Report – Ashley Etheridge

                                                               i.      Behalf of the committee $250 to Honor Board and Judicial Board for a tape recorder -- passes

                                                             ii.      Behalf of the committee $4994 to the cycling club for their yearly budget – passes

                                                            iii.      Behalf of the committee $2260 to RHA to sponsor trip to Hollow Scream – passes

                                                           iv.      SFC meeting – 7:00

XI.              Open Forum

a.       Look for an email from Phillip

XII.            Adjournment