SFC Meeting Minutes September 18, 2008

 

I.                    Call to Order: 7:00 pm

II.                 Introductions of the board.

III.               Lancer Production

a.       Busch Gardens Proposal for Hallo-Scream Trip

b.      Total needed: $3,545.50

c.       Combo between the Student, NPHC, and LP- used to be put on by the union and is in transition from taking over the event completely.

d.      Total budget need was not approved. Motioned $1500 for one bus for the trip and a friendly amendment to add the cost of the tickets being $1215 making the new total $2715.

e.      Total Allocated: $2715

IV.              VACUHO RA Conference

a.       RA conference being brought here to Longwood, they on their own have raised $17500. This money will be used to offset the cost of printing.

b.      Total needed: $500

c.       This falls under the line item of Conference Decoration Expenses $500.

d.      Total Allocated: $500

V.                 SEAL

a.       1st request is about the movement of $500 from line item 1 to line item 11.

b.      Reallocation Approved from line item 1 to 11

c.       2nd request is to move all of  line 8 to line 5

d.      Reallocation Approved from line 8 to line 5

VI.              Relay for Life

a.       No budget was proposed last year, coming in front to request a budget for this year.

b.      Total Needed: $5,600.00

c.        Allocating money line by line.

d.      Motion to allocate line item 10 in full $1500. Motion passed.

e.       Motion to allocate line item 4 in full, 5 for $40, and 6 for $30 total being $1630. (overturned bylaws to give $40 for advertising over our perdium) Motion passed.

f.        Motion to allocate line item 3 in full. Motion passed.

g.       Motion to allocate line item 2 in full. Motion passed.

h.       Motion to allocate line item 1 in full. Motion passed.

i.         Motion to allocate line item 11 in full and line item 8 for $350. Motion passed.

j.        Motion to allocate line item 7 for $100. Motion passed.

k.      Motion to deduct 10% from the final total for not turning in a budget on time, but this will happen when they present their full budget in the spring. Board approved except for Cam Patterson.

l.        Total Allocated: $4,455.00

VII.            Lancer Park Community Advisory Board

a.       Budget cannot be seen by us due to the fact that we do not have jurisdiction over RCL allocated money.